I. Content and purpose of the document
1. This document contains information regarding the principles we follow when processing personal data provided by users and anyone who navigates the websites www.rcbyte.com including our clients and persons interested in our services and products.
2. The purpose of this document is to familiarize you (data subjects) with your rights and to provide comprehensible information about processing of your personal data.
3. We appreciate the trust with which you provide your personal data to us, therefore all processing of personal data is always carried out in accordance with the act no. 101/2000 Coll. and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, generally known as GDPR. By clicking on a regulation in the previous sentence you will be redirected to the text of this regulation and the exact wording of provisions referred to in following statements.
4. Content of this document:
Content and purpose of the document
Personal data administrator – who are we and how can you contact us?
What kind of personal data do we process and how do we gather them?
For what purpose personal data are processed by the us, for how long and on what legal basis?
Third parties‘ access to personal data
Information about your rights regarding personal data protection
Other important information regarding your rights
II. Personal data administrator – who are we and how can you contact us?
Jan Vacek ID no.: 19079591, registered address: Havlínova 1111/2, Prague 8 (hereinafter referred to as „the Administrator“)
e-mail: firstname.lastname@example.org, website: www.rcbyte.com
III. What kind of personal data do we process and how do we gather them?
We process data provided by yourselves. This specifically applies to providing the data by filling out one of the forms on our websites, providing the data to the user account created on our website, providing the data while preparing contracts and related documents and in relation with realization of the contracts (i. e. in relation with the delivery of the goods or providing our sevices), during personal contact, phone contact, written contact, e-mail contact or via other communication means (text messages, messages in applications such as skype, FB messenger).
In case we need your consent for processing some personal data for specific purposes, this data for this purpose is processed with your consent only.
Your personal data are provided voluntarily, however, there might occur situations, when we could not deliver ordered goods without your personal data (e. g. if the goods is supposed to be delivered to a specific address which you would not provide). In that case, you will be notified in advance. Compulsory data providing concerns only cases given by the law.
Personal data may belong to “general personal data” category or they may belong to a special data category i.e. sensitive data, which are processed under more strict conditions given by the law regulations.
A. General personal data we process:
Name, surname, academic title, address, ID no., VAT ID no., telephone number, e-mail address, cookies, ordered goods and services information, purchased goods and services information.
B. Special category of personal data (“sensitive personal data”) we process:
We do not process any special categories of personal data.
IV. For what purpose personal data are processed by us, for how long and on what legal basis?
A. Personal data processing for the purpose of contract conclusion and meeting the contractual obligations.
To conclude a contract with you, to deliver ordered goods or services and to lead related conversations with you, we process these general data: Name, surname, academic title, address, ID no., VAT ID no., telephone number, e-mail address, IP address, cookies.
The authorization for processing this data is directly to meet the contractual obligations. At the same time, it doesn’t have to be a contract concluded in a traditional printed way and personally signed. It can be a contract concluded orally, by phone call or by filling out and sending an order form on our websites and confirming this order from our side.
For this purpose, we process personal data over the period of the mutual contractual relationship. After this period, some of the data is preserved for the purposes of meeting the contractual obligations or for the purposes of legitimate interest as you can learn in further parts of this document.
B: Personal data processing for the purposes of our or third party’s legitimate interests
Legitimate interest may include many situations. Therefore, we inform you about legitimate interests for which we process personal data.
Legitimate interest is the protection and proof of our rights and legal claims, especially from concluded contracts or damage caused. For these purposes we process data for 4 years after the period of the contractual relationship or our last contact in case the contract was not concluded. This 4-year period is set in consideration with limitation periods for the claims considering the situation that we might not know at the moment about a potential claim made at the court by the other party. For those purposes the contractual data and the data from our mutual communication are stored.
Legitimate interest is also the protection of the property. In case of necessary protection of our property, we will process the surveillance camera recordings from our business premises.
To offer you relevant products and services and send you only offers and information which will not be excessively overloading, and which will be more beneficial for you, our contact and personal data database is divided into more lists. For example, if you wish to receive information about our news, your e-mail contact will be automatically included in the database called “newsfeed”. Similarly, if you send us an order from the website, your contact will be included in the list called “ordered” and after the payment, it will be included in the list called "paid”. A part of this automated processing is used directly for meeting our contractual obligations, a part is used for general marketing (i. e. is included in the legitimate interest category). In case this “sorting” was made on a bigger scale and in a more specialized way, we could process it only based on your consent (which can be withdrawn at any time, as you can learn in further parts of this document).
C. Processing your personal data based on your consent
If you give us your consent, we will process your personal data for sending the offer of our products. To meet the obligations following current laws, especially regarding accountancy, tax law and archival field, before you give us your consent, we will inform you about which data and which processing purpose your consent will be related to. You can withdraw your consent at any time. However, in case we process your personal data based on another legal claim (see letters A and C above), we will process your personal data for these purposes even after the withdrawal of your consent, because for these specific purposes, your consent is not required.
V. Third parties‘ access to personal data
To meet some of our contractual or legal obligations we use the services of other subjects in the position of processors. This includes especially co-working accountants, attorney’s office(s), data storage and software applications providers. We concluded contracts with the processors where meeting the obligations concerning the personal data protection is included, so that your personal data are safe.
Personal data will be accessible for relevant competent authorities if such obligation is required by law (i. e. especially in case of inspection during which the authority is entitled to require the access to personal data).
VI. Information about your rights regarding personal data protection
A. The Right of Access to Personal Data
This is the right to confirm whether we do process your personal data and if so, then the right to access such data and the information about how we process them.
B. Right to Rectification of Personal Data
This is the right to have inaccurate personal data concerning you corrected without undue delay. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement (where you provide complete information).
C. Right to Erasure of Personal Data (Right to be Forgotten)
In cases specified by law or the GDPR, you have the right to request the erasure of your personal data without undue delay (the GDPR provides the reasons in Article 17, including exceptions when erasure will not be performed).
D. Right to Restriction of Processing
In cases specified in Article 18 of the GDPR, you have the right to request the restriction of the processing of your personal data.
E. Right to Data Portability Subject to the conditions set out in Article 20 of the GDPR, you have the right to receive your personal data and transmit it to another controller. Where technically feasible, you have the right to request the direct transfer of your personal data to another controller.
F. Right to Object In cases where we process personal data for legitimate interests, you have the right to object to such processing, and we will no longer process the data unless our legitimate interests override your interests, rights, and freedoms. If the legitimate interest is direct marketing, raising an objection will always result in the cessation of further processing for direct marketing purposes.
G. Right to Lodge a Complaint with a Supervisory Authority If you believe that your rights regarding the protection of personal data are being violated, you have the right to lodge a complaint with the Office for Personal Data Protection. Further information about the authority and the protection of personal data can be found directly on the authority's website www.uoou.cz.
VII. Additional Important Information for Exercising Your Rights If you have any further questions regarding the processing of your personal data by us, you can contact us at email@example.com . By sending a message to this email or submitting a written request to the address provided at the beginning of this document, you can also directly exercise your rights as described in Article VI. We would like to point out that for the purpose of verifying that the request is indeed made directly by you, we may subsequently contact you to verify your identity and the request in an appropriate manner. The same applies to any potential telephone and similar communication.
This wording is effective as of May 20, 2023.